Streamline Accounts Payable Processes
No longer exist lost invoices, interest fees, or late payment penalties.
How would you like to improve the management of paper-based records and automate tedious manual processes?
By automating accounts payable, you can reduce processing times, enhance document control, and maximize vendor discounts. We can give you a solution that fits your needs and works with the accounting software you already have, whether you want to automate just a few labor-intensive processes or the whole AP process.
Accounts Payable Automation, simplified
Invoice Capture Supplier invoices are either captured internally or processed by our AP solutions team via PI’s mailroom services. Once captured, invoice data is extracted. Extracted data could include items such as invoice number, invoice date, invoice amount, PO number, taxes, due date, etc.
Invoice Data Verification Invoice data is verified with the highest level of data accuracy possible and then uploaded to our automation platform powered by Vision360 Enterprise: a complete 360 degree view of all invoices from various touch points, anywhere in the world as invoices flow through your AP process.
Invoice Routing Based on your specific invoice processing rules, supplier invoices are automatically routed for review and approved by the appropriate staff member. If an invoice exceeds a user’s approval limit then that invoice is escalated up to the next authorized approver.
Invoice Coding GL coding is applied through the workflow process. Coding is simplified as each invoice passes through a set of validation rules to ensure coding is correct. Auto-coding templates can be applied which further enhance the process by eliminating the need for anyone to manually code an invoice.
ERP Integration Vendor and invoice data are systematically delivered and synchronized with your ERP system (SAP, Oracle, JDE, PeopleSoft, Lawson, Infor, Dynamics GP, QAD, Sage and more) providing full end-to-end process automation. By connecting the accounts payable process with your ERP system this eliminates the need for AP Staff to manually enter invoices into the accounting system further leveraging your ERP investment and maximizing your return on investment.
Archive & Reporting Supplier invoices are instantly available at any computer for immediate access and review by authorized users. No need to file or store paper because invoices are only a mouse click away! Dashboard and reporting capabilities provides complete visibility to every single invoice. This allows users to access the information they need to analyze key performance indicators and invoice progress to watch for problems before they occur.